Planning for an event is an overwhelming thing for most people. There are event planners that can help with this task. At a fee, they will take care of the planning and execution of the event. There are various factors one needs to consider when hiring a planner to ensure they get the right one as there are so many of them in the market.
The first thing one needs to consider is the experience a planner has in the field. One may hire a planner who mostly does informal events to plan a formal event and end up messed up as the planner has no experience in the field. Take time to find out the type of events the planner has organized before you hire them. To know how they performed at former events, ask their previous clients.
Find out how much they will be charging you to plan the event. Planners all have different charges for the services they offer. It is important to note that certain factors will determine how much you will be charged for a service being offered. For instance, if the planner is organizing for the venue, catering and sound system, you will be charged more than one who is just marketing your event. Some planners charge for their services per hour while others charge for their services per day. To save on money, go with the planner that charges per day. For some planers, you will get charged for the meetings you have with them during the planning period and this mean you will pay slightly more. You also need to find out if the planer you choose has a cancellation fee should you choose to cancel the event. Most planners have a cancellation The amount you will be charged and the terms of payment are some of the things you need to find out before bringing a planner on board.
You also need to be keen on the security at your event. The event planner is responsible for the security at your event. Ensure they organize for enough security and health personnel on standby should anything go wrong.
If you are not the one handling the staff at the event, take time to know them. To ensure that everything at the event flows smoothly, it is important to find out who will be working at your event and if they can be trusted. Find out if there is backup in case one of the staff does not make it to the event.
In case you are working with a big team for the event, find out who is the point of contact on site in case you need to communicate during the event.